- Introduction
The privacy of the Hagen PR website visitors is very important to us, and we are committed to safeguarding it. This policy explains what we will do with your personal information. It describes:
- what information we collect about you;
- how we use your information;
- who we share your information with;
- your rights regarding our use of your information;
- how long we keep your information; and
- how to contact us.
- What information do we collect about you?
We collect information about you:
- when you contact us to make a career enquiry;
- when you make an enquiry about our services;
- when we use cookies to collect information about your use of our website; cookies are small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser.
- when we use a third-party service like Google Analytics to collect information about how visitors to our website use the site, including collecting information about what country you logged on from, which pages you visited and how long you were on our site.
- How do we use your information?
We use your information to:
- process your request for information about our company and our services and, if you agree, to email you about other services we think may be of interest to you;
- if you make an enquiry about our services we will pass your details to the relevant partner companies and experts to ensure that your enquiry is adequately dealt with;
- enter and perform a contract with you or to perform any steps you require from us before entering into the contract.
We will rely on one of the following legal grounds (as appropriate) to process your personal data:
- to enter and perform a contract with you or to perform any steps you require from us before entering into a contract;
- to pursue our legitimate business interests in providing and marketing our services;
- your specific consent to us using your information, which you can withdraw at any time; and
- to comply with our legal obligations and establish, exercise or defend our legal rights.
- Who do we share your information with?
We share information with the following third parties:
- data processors, who are our suppliers who provide us services;
- if you become an employee or freelancer your information will be passed on to and stored with our processing partners in relation to payroll, healthcare and invoice payments. The use of this personal data is restricted to the extent necessary for the performance of the contract between us;
- local and foreign regulators, governments, law enforcement authorities, advisors, courts, tribunals and arbitrators; and
- other third parties, with your consent.
Some of these third parties are based outside the European Economic Area (EEA).
If we do transfer your information from the EEA to a jurisdiction outside the EEA, we will take appropriate steps to protect that information which includes: (i) entering into an agreement with the third party which includes clauses that the EU Commission has determined offers adequate protection for your information, a template copy of which is available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en; or (ii) otherwise ensuring that information would only be transferred to third parties in jurisdictions that the EU Commission has determined offers adequate protection for your personal information.
- What are your rights in relation to our use of your information?
You have rights under data protection law in relation to our use of your personal data, including to:
- request access to your information by submitting a request to news@hagenpr.com;
- update or amend your information if it is inaccurate or incomplete;
- object to certain uses of your personal data including direct marketing and processing based on legitimate interests and processing for purposes of scientific or historical research and statistics on grounds relating to your particular situation;
- request the deletion of your information, or restrict its use, in certain circumstances;
- to withdraw any consent that you have provided in respect of our use of your information;
- to request a copy of the information you have provided to us, to use for your own purposes (often called your right to data portability); and
- to file a complaint with the relevant data protection supervisory authority in your jurisdiction.
If you have subscribed to us or agreed to be on a contact list to receive information from us, you can ask to be removed at any time by using the unsubscribe link included in any e-communications or by emailing news@hagenpr.com.
If you have any questions about these rights, or you would like to exercise any of them, please contact us by submitting a request to news@hagenpr.com – additional details of how to get in touch are set out in section 7 below.
- How long do we keep your information?
Personal data of employees and freelancers will be kept for no longer than is necessary, and that period of time will be determined with reference to applicable statutory limitation periods in your jurisdiction.
Our policy is to destroy employment applications 2 (two) years after their submission if they have not led to an offer of employment. If you are engaged with us ‘to perform a contract’, then local market data retention legislation may apply to elements of the information you supply us.
Any other information obtained as set out in section 2 above will be kept for no longer than is necessary and will be determined with reference to applicable statutory limitation periods in your jurisdiction, or otherwise as agreed between us.
We will keep our retention policies under review to ensure that your data is not stored for longer than is strictly necessary.
- How to contact us?
If you have any questions about this Privacy Notice or the information we hold about you, you can contact us:
- by email: news@hagenpr.com
- by post: Hagen PR, Klostergasse 2-26, 6850 Dornbirn, Austria
Enquiries from outside of the European Union can still be made via the above email or postal route.
- Changes to this Privacy Notice
We keep this Privacy Notice under regular review and we will place any updates on this webpage.
This Privacy Notice was last updated on 18 July 2018.
